How To Set Up Printer Windows 7 | An Ultimate Guide Of 2023

Wondering how to set up printer Windows 7 ? Trying to understand and worry about the settings to set up the printer in windows 7?

Then you are in the right place. This article provides you with complete details about how to set up a printer for Windows 7. It also tells you step-by-step information on how to set up printers in windows 7 and also answers your queries about printers in windows 7.

How to set up a printer windows 7

The following steps are required and you need to follow them one by one to set up the printer in Windows 7.

Step-1: Start your Windows 7

Turn on your pc. Go to the start menu and find the control panel option on the right side of the menu. In the control panel option, you can find the hardware and sound option. Go for devices and printers and give a left-click on it.

Step-2: Add your printer

Inside the devices and printers option, you can find all the lists of devices that are present and the printers. There you can find an option above to add a printer. So left click on add a printer option. Now you would find what type of printer you want to install.

Step-3: Set up your printer

You can find two options. The first option is to add a local printer. The second option is to add a network, wireless or Bluetooth printer. Choose the first option only when you don’t have a USB printer. 

If you want to have a brief overview of price and details about wireless printers, here we come with an article for you How much is a wireless printer to give complete details.

Step-4: Choose your printer port

After selecting the option to add a local printer. You can choose an option for the printer port. A printer port is a type of connection that helps your pc to exchange information with a printer. So you can use an existing port or you can create a new port. 

You can create a port on your own by clicking on create a new port option. You can find the IP address option. Place the IP address of the printer or the hostname. Then go to the next option.

Step-5: Install the printer driver

Here choose your printer from the list of options. Click next to select a name. Now you can keep a name for your printer here and select next. Now the printer will be installed.

If you can’t find your name over there, you can go for the windows update option. From the windows update option, you can find more printer driver models.

If you want to go for the Bluetooth or wireless printer setup, go for the first option. Choose the Add a network, wireless, or Bluetooth printer option and select your printer.

After selecting, you can click on the next option. If there is a need to install a driver, download and install the driver. Follow the additional steps if there are any and click on the finish option. Now your device is connected to the Bluetooth or wireless printer in Windows 7.

If you want to share your printer with anyone, you can provide a share name. If you don’t want to share your printer with anyone. You can click on the option, do not share this printer. You can also keep it as a default printer. Now you can click on the finish option.

For understanding how to install a printer driver in Windows 7, you can visit our article How to install a printer driver on a computer which can give you all the steps in brief. 

Basic printer problems in windows 7

You can check the following three points for the basic printer problems in Windows 7. If they don’t work, you have to reinstall everything.

1. Check the connections and settings properly in your system. Also, check the electric connections with your printer. Sometimes the loose connections may cause issues with the printer.
2. Use the troubleshooter in your system to solve some issues. It can automatically solve some problems with your printer.
3. Make sure the drive is in an updated version. If it’s outdated, download the latest version of the drive and install it. Also do follow and download the updates with the printer. Updating the drivers is always important. 

You can also refer to this article for solving common printer problems 10 common printer problems you can fix yourself.

FAQ:

How to switch a printer from offline to online in Windows 7?

You need to follow just three simple steps to switch from offline to online for a printer in Windows 7.

1. Click on the start option and then move to the devices and printers option.

2. Find your printer here and select the next option. You can find the What’s printing option over there.

3. At the top of the window, find the printer option. You can find the Use printer offline option. Select it and that’s it. You are ready to print in online mode from now.

If these steps do not work, then troubleshooting may occur. You can try checking your connection with a USB cable or restarting the system to see the changes. You can try updating the settings of your printer. 

How to change the printer port in Windows 7?

To change the printer port in windows 7 also, you need to follow simple steps. You have to start again with the devices and printers option. 

1. Right-click on the printer option and move to the properties option over there.
2. You can find a new panel with all the options like general, sharing, ports, advanced, color management, security, configure, etc. 
3. Click on the ports option to make the changes.
4. You can find the list of available ports. You need to find the right port for your printer and right-click on it. Follow the ok option and you can find changes.

You can also add a port here, delete a port from the list and you can also configure the port.

You can have this reference article to change the printer port in Windows 7, How to manually add a print server port.

What to do when there is an error in connecting the printer in windows 7?

This is the most common problem that occurs with printers in Windows. There are certain things that you can try to solve this issue.

1. Remove all the extra drivers that are present in your Windows 7 because sometimes it may cause an error in connecting the printer.
2. Try uninstalling your printer and reinstalling your printer.
3. Update the version of your computer and try connecting your printer again.

These are the three things that you can try immediately. However, you can also try disabling antivirus, creating a new path and creating a new port, changing properties and settings, etc.

Conclusion

This is all about how to set up the printer Windows 7. You need to follow the five simple steps to set up a printer windows 7. You can add your printer, set up your printer, and install your printer easily with these five steps.
You can fix the issues immediately with the above-mentioned points. If you are looking for additional tips to make your print faster then here is a great article for you on How to make your printer print fast.